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902 USE OF SCHOOL DISTRICT FACILITIES AND EQUIPMENT

Mabel Canton Schools
Adopted 2000
Revised:

Mabel-Canton School Policy 902

Adopted: 2/20/07

902 USE OF SCHOOL DISTRICT FACILITIES AND EQUIPMENT

I. PURPOSE
The purpose of this policy is to provide guidelines for community use of school facilities and equipment.

II. GENERAL STATEMENT OF POLICY
The school board encourages maximum use of school facilities and equipment for community purposes if, in its judgment, that use will not interfere with use for school purposes.

III. SCHEDULED COMMUNITY EDUCATION CLASSES AND ACTIVITIES
A. The school district administration shall be charged with the process of scheduling rooms and special areas for community education classes and activities planned to be offered during each session.

B. Procedures for providing publicity, registration and collection of fees shall be the responsibility of the school district administration.

C. Registration fees may be structured to include a pro-rata portion of costs for custodial services that may be needed.

IV. GENERAL COMMUNITY USE OF SCHOOL FACILITIES
A. The school board may authorize the use of school facilities by community groups or individuals. It may impose reasonable regulations and conditions upon the use of school facilities as it deems appropriate.

B. Requests for use of school facilities by community groups or individuals shall be made through the school district administrative office. The administration will present recommended procedures for the processing and review of requests to the school board. Upon approval by the school board, such procedures shall be an addendum to this policy.

C. The school board may require a rental fee for the use of school facilities. Such fee may include the cost of custodial and supervisory service if deemed necessary. It may also require a deposit or surety bond for the proper use and repair of damage to school facilities. A rental fee schedule, deposit or surety bond schedule and payment procedure shall be presented for review and approval by the school board.

D. When inclement weather, other emergencies, or unusual circumstances arise that necessitate the closing of schools, all public use of school facilities, all Community Education classes, and ECFE programs scheduled during the day or immediately after school are cancelled. Evening, weekend, or non-school day activities may be held at the discretion of school district personnel. In rescheduling the use of school facilities, every effort will be made to find acceptable alternative meeting space.

E. Sunday use of school facilities will not be approved for youth-related activities until after Noon on Sundays.

F. Employee access to the buildings and facilities will be for the planning and preparation related to their assignments. District facilities used by employees that result in personal gain are limited to the rental provisions of this policy.

V. USE OF SCHOOL EQUIPMENT
School-owned equipment will not be loaned out for any non-school use.

VI. RULES FOR USE OF FACILITIES AND EQUIPMENT
The school board expects members of the community who use facilities and equipment to do so with respect for school district property and an understanding of proper use. Individuals and groups shall be responsible for damage to facilities and equipment.

VII. ATTACHMENTS
A. Guidelines for Use of School District Facilities and Equipment.
B. Fee Structure for Use of School District Facilities and Equipment.
C. Application for Use of School District Facilities and Equipment.

Legal References: Minn. Stat. § 123B.51(Schoolhouses and Sites; Access for Non-curricular Purposes)
Cross References: MSBA Policy 801 (Equal Access to Facilities of Secondary Schools)
MSBA Policy 901 (Community Education)

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